Everything owners and treasurers need to configure your organisation in WingbookHQ.
Manage members of the group, give access to aircraft, assign roles and set permissions. Owners can decide what specific actions members can take in your organisation's account.
Example: Add a new member as a pilot for your aircraft, remove permission to view others’ logbooks, and ensure they can only amend their own bookings.
Issue secure signup links with a default role, expiry, and optional note. You can copy the invite URL if you prefer to send it your own way.
Example: Ahead of the spring membership drive, send invites to prospective owners with a “Trial member” role so they can try the booking system before committing.
Name your organisation/club and set default flying rates, fuel reclaim rates and monthly membership fees. Choose display settings for your tech logs and decide how the wet rate should apply (by tacho, flight or brakes time). You can also set up integrations with Xero and Cloudbase (in development).
Example: When fuel prices spike, change the default wet rate to brakes time and increase the fuel reclaim value so every aircraft inherits the new policy automatically.
Add aircraft to your club/organisation and set hourly rates to override the default organisation settings. You can change this and set an “effective from” date and Wingbook will use the new rate from that effective date. You can also set baseline readings and the date when they were taken. Wingbook will use these for maintenance tracking and to make sure the first tech log 50-hour cycle starts with the correct number of hours remaining.
Example: When the syndicate buys a new Archer, enter its details, purchase date, baseline tacho reading, set the hourly rate, and capture the hours flown in its current 50-hour cycle.
View a record of all changes made to the bookings calendar.
Example: If two members dispute who moved the Saturday fly-out, pull the history to show the timestamped edit and resolve the disagreement without guesswork.